Job Description Template for Full-Time Employee

The Anatomy of a Full-Time Job Description

Your job description is critical to finding qualified candidates who are also passionate about the work. A poor job description leads to low application rates, unqualified applicants, and—worst of all—hiring a candidate who’s not a good fit.

Even though you need to provide a lot of information, writing a job description is simpler than it seems.

Here’s a job description template which serves as solid job description example and shows you how to deliver all the important information to attract candidates. Use this job description template in any job posting to help potential applicants decide if a job is for them and take the next steps in applying.

A well written job description will attract the best applicants for the job and compel them to comply, so you can fill each position with the best possible candidate. Feel free to add to this job description if the position is complex or has a lot of requirements. And, it’s perfectly fine if you need to trim this job description to fit simpler positions.

Here’s a list of what you need to write in a job description needs to get attention and applications.

1. Capture the attention of the job seeker

Employers often forget that finding and hiring the best candidate is very similar to making a sale. Take a page out of your sales handbook and tell job seekers what’s in it for them up front.

Go beyond pay and health insurance. Those are pretty much table stakes in 2019. Talk about less tangible benefits like flexible work schedules or locations, dynamic work, and career development opportunities.

Remember to highlight the benefits that appeal to your ideal candidate, even if they may not seem like benefits to you.

For example, if the position involves repetitive work, you want someone who enjoys repetition and optimizing a repeated task for efficiency. So, it’s okay to say that the job involves repetitive tasks, because that appeals to the type of person you want to hire.

Identify your ideal candidate and write the opening lines of your job description to appeal to those people.

2. Stand out in a sea of job descriptions

Candidates browse hundreds of job descriptions during a job hunt. It’s surprising how many job descriptions look pretty much the same. There’s no way to stand out if you’re saying the same things as everybody else.

The antidote is to study the job and get extra specific about the position. If you can, interview someone who’s doing the job, and find out exactly what they like about it and what they do everyday. Then use that language to make your job description unique.

3. Accurately describe the job

This one seems like a given. But, inaccurate job descriptions are common and problematic in the recruiting industry.

Most job descriptions aren’t maliciously inaccurate. But, some suffer from lack of research. If you want to say the compensation is above average, make sure that it’s true based on the sources a job candidate would use to evaluate salaries. Job seekers do their research. And, you need to make sure that your information matches what they’re going to find.

Interviewing someone who’s currently working in the position is helpful here, too. They’re a primary source of information that will help you accurately describe the job.

4. Check the Legal Boxes

There aren’t any specific laws about what you need to say in a job description. However, a qualifying question on any application is, “Can you perform the essential functions of the job with or without accommodation?” So your job description needs to be thorough enough that an applicant can accurately answer that question.

This means that you need to include all the duties involved with the position. If the job description is incomplete, there could be trouble later on if an employer asks a new employee to do something wasn’t included in the job description.

    Job Description Best Practices

    Here’s a quick rundown of how to make your job description easy to read and attractive to the right candidates:

      • Keep your job description to a page or less, if you can. It should be no longer than a standard resume.
      • Break your job description up with headings to make it easy to read.
      • Use bulleted lists for your duties and responsibilities, skills, and qualifications.
      • Include relevant hard and soft skills in your job description.
      • Avoid using internal jargon and titles that candidates outside your organization may not understand. Stick with words like, “entry level,” “junior,” and “senior,” even if you label them I, II, and III internally.

    Job Description Template

    Just copy and paste this template into a document and replace the italicized text with your own information.

     

    [Position] Job Description

    The [position] role is perfect for a [descriptive word, i.e. detail-oriented, thorough, creative, methodical, etc.] and [second descriptive word] individual. If you enjoy [type of work, i.e. writing, managing a team, optimizing for conversions] and [relevant work activities, i.e. ensuring project perfection, managing end-user experiences], we might have the perfect opportunity for you!

    Our [position] will work [with the relevant team/department] to [produce/create/manage/etc.] our [product line/relevant team or department/relevant deliverable], and help [company] deliver incredible [product type or intangible benefit, i.e. accounting software, customer experience, etc.]. Ultimately, the right [position] will help [company] [achieve/accomplish an actual goal associated with the position, i.e. ship perfect code within specified timelines].

    [Position] Duties and Responsibilities

      • [Specific day-to-day task or responsibility]
      • [Specific day-to-day task or responsibility]
      • [Specific day-to-day task or responsibility]
      • [Specific day-to-day task or responsibility]
      • [Specific day-to-day task or responsibility]
      • Add additional bullets as necessary.
      • Try to keep overall length of job description to about a page 

    [Position] Requirements

      [Required hard or soft skill, i.e. Proficiency in C++, Marketing or marketing-related Bachelor’s degree, 3-5 experience years managing teams with more than 3 team members]

          • [Required hard or soft skill]
          • [Required hard or soft skill]
          • [Required hard or soft skill]
          • [Required hard or soft skill]
          • [Required hard or soft skill]
          • [Additional bullets as necessary. Try to keep overall job description length to about a page]

        Please provide a resume and a cover letter to [link/location] to apply for this position.

         

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