What is an ATS Data Migration?
When you’re considering a new ATS software solution, you know that you’ll need to migrate your existing recruiting data. Contrary to popular belief, this doesn’t have to be a complicated process. Use the best practices, tips, and tricks below to get started with a successful ATS data migration.
Crelate has provided successful ATS migrations for over a thousand recruiting & staffing companies, from over 40 major applicant tracking systems, and we’ve learned a thing or two along the way.
ATS Data Migration Definition
An applicant tracking system data migration is a one-time export and import of existing recruiting data into a new system of record. Data can be moved from documents, spreadsheets, on-premises software, and cloud solutions. Beyond the export and import of data, this process identifies differences between your old and new applicant tracking systems, and should ensure that data is mapped completely, accurately, and intuitively.
Questions to Ask When Selecting a Migration Vendor
How many similar data migrations have been successfully completed?
Does the ATS vendor have a long history of successful data migrations from a variety of data sources with different recruiting process?
Has the vendor experienced any failed migrations? How were they handled and what was the reason? (Hint: check review sites)
Does the vendor have a standard template already in place for data migrations? You will want estimates on timelines for each step of the process.
How long will the entire process take? Typically, data migrations happen in 3 phases (data export, import, and test)
The Cost of ATS Data Migrations
There is a fairly wide range of costs when it comes to data migrations. Although templates and tools exist to automate some of the simplest elements of changing systems, most ATS data migrations require custom data mapping and some light development.
EXAMPLES OF HOW ATS MIGRATIONS ARE PRICED
No one approach is best, but an informed buyer should find an approach they’re most comfortable with.
Some vendors price migrations at cost, then offset the true cost by factoring in the customer lifetime value. This is how Crelate does it.
Other vendors force a one-size-fits-all approach to lower the initial cost, and the price rises quickly when you venture beyond the template. (caution!)
Some vendors have become very efficient at migrations similar to yours. Crelate will let you know when this circumstance arises.
Not inherently bad, but some vendors see migration services as an actual profit center and will price migrations simply at market rates.
Data Migrations Shouldn’t be Painful
“Crelate took a topic we’d been avoiding for years: migration of an enormous legacy recruiting database and made the whole process a breeze. My only regret is having waited so long to modernize our Recruiting ATS and CRM system to Crelate Talent.”
Recruiting Technology Manager
If you’re considering new software, but only the fear of migration is holding you back, then you’re already qualified for an upgrade. As long as you select a provider with experience migrating similar scenarios and a dedicated representative willing to assist you through the implementation process. As cutting-edge features become standard, data migration and management become increasingly important differentiators in the ATS market.